Carbon Reduction Plan

Commitment to achieving Net Zero

ProofID is committed to achieving Net Zero greenhouse gas emissions by 2046.

 

Statement of Intent & Boundary

ProofID's operational footprint spans two leased facilities: Manchester, UK, and Colorado Springs, US.

Emissions are monitored across the value chain, with the primary impacts arising from leased facility energy use and national and international operational travel (around each country and between the two sites). Approximately 15 employees account for the bulk of that international UK↔US travel.

Current Carbon Accounting Approach

Scope 1 & 2 (leased premises): both offices are held under commercial lease agreements. ProofID intends to engage its landlords to obtain sub-metered utility consumption data for the UK and Colorado sites (applying appropriate US EPA eGRID subregion factors to the Colorado Springs data, alongside UK grid factors). This has not yet happened — the current baseline uses a square-footage-based allocation of building-wide utility costs (see Notes on this draft), not sub-metered data. Where landlord data cannot be obtained, square-footage intensity estimation will continue to be used and clearly labelled as such.

Scope 3 (Business travel and international aviation): flight-related emissions are calculated using the latest DESNZ/UK Government GHG conversion factors, including radiative forcing (RF) to reflect high-altitude climate impacts — consistent with the approach already used for the UK flights calculation above.

Baseline Emissions Footprint

Baseline emissions are a record of the greenhouse gases produced in the past, prior to the introduction of any reduction strategies. They are the reference point against which future emissions reductions are measured. As ProofID has not previously assessed or reported emissions, this first reporting period is proposed as the baseline.

Baseline year: FY2026

This is ProofID's first carbon footprint exercise.

Scope 1

• No owned data centres — AWS hosts ProofID's own services (verify AWS Customer

• Carbon Footprint Tool data and any published Anthropic/vendor emissions disclosures before citing as a reduction measure)

• Company-wide SaaS tooling (e.g. Claude Teams) in place of on-premise infrastructure — impact not yet quantified

Scope 2

Includes utilities purchased for offices Carbon Reduction Plan

Scope 3

Includes all other indirect emissions across the value chain. There is no prior Scope 3 reporting to compare against. The figures below represent the best available data we currently have access to (see action plan / initiative around improved reporting).

All reported numbers are based on:

AMER headcount is 48 (42 US + 6 international remote)

EMEA headcount is 47 (20 office-based, 27 remote)

Baseline year emissions (working estimate, unverified):

 

 

Reporting year: FY2026

As this is ProofID's first reporting period, current-year figures are the same as those shown above. There is no separate measured reporting year yet.

 

Emission Source	Total (tCO2e)
Scope 1	0
Scope 2	34.5
Scope 3	118.6
Total Emissions	153 (range 115-215

 

Emissions Reduction Targets

In order to continue our progress toward achieving Net Zero, we have adopted the following carbon reduction targets: we project that carbon emissions will decrease over the next five years to 140 tCO2e by 2031. This represents a reduction of 8.5%.

Carbon Reduction Projects

Completed Carbon Reduction Initiatives

• Transition to SaaS from on-prem hosting
• Transition to hybrid / remote working since 2020

• Removal of business class travel – only economy and premium economy permitted for flights and standard class travel for rail journeys

• Introduction of a public transport first travel policy

• Introduction of an Electric V ehicle Scheme for employees

• Introduction of a Cycle to Work scheme for employees

Future Carbon Reduction Initiatives

• Confirm Colorado energy tariff

• Conduct a review of our laptop spec and sourcing policy and establish a full laptop management database

• Conduct a review of the data centres we use and track environmental performance

• Amend our data capture capability to improve reporting around business travel

Targeted Reduction Action Plan:

• Obtain detailed data for the data centres for energy efficiency / sustainability to establish viable carbon reduction targets

• Switch to longer life Macbooks and record disposal of old laptops

• Establish and manage laptop database for health checks, renewal and disposal

• Establish new reporting for all travel expense categories to facilitate more accurate reporting – especially around hotel, car hire and taxi usage

• Investigate credible carbon offsetting options ,particularly around international travel, which is unavoidable

 

Declaration and Sign Off

This Carbon Reduction Plan has been completed in accordance with PPN 06/21 and its associated guidance and reporting standard.

Emissions have been reported and recorded in accordance with the published reporting standard for Carbon Reduction Plans and the GHG Protocol Corporate Standard, using the appropriate UK Government emission conversion factors for greenhouse gas company reporting.

Scope 1 and Scope 2 emissions have been reported in accordance with SECR requirements, and the required subset of Scope 3 emissions has been reported in accordance with the published reporting standard and the Corporate Value Chain (Scope 3) Standard.

This Carbon Reduction Plan has been reviewed and signed off by the board of directors. View the signed document here. 

 

References

• GHG Protocol Corporate Standard: ghgprotocol.org/corporate standard

• UK Government (DESNZ) conversion factors: gov.uk/government/collections/government-conversion-factors-for-company-reporting

• Corporate V alue Chain (Scope 3) Standard: ghgprotocol.org/standards/scope-3-standard

• Cabinet Office PPN 06/21 — Taking account of Carbon Reduction Plans in the procurement of major government contracts: gov.uk/government/publications/procurement-policy-note-0621-taking-account-of-carbon-reduction-plans-in-the-procurement-of-major-government-contracts